Student society and club events at The University of Sydney
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University Venues is committed to providing a professional service to ensure events organised by student societies and clubs run successfully in accordance with University policies.
This fact sheet outlines general information about hosting events on campus.
To check venue availability, click this link and select 'venues' then 'schedule'.
To request a venue hire booking (to check availability as stated above) please complete the following Online Booking Form.
Booking contact for University Venues, including lecture theatres and lawn areas
University Venues
Campus Infrastructure Services - Level 2, Services Building G12
Cnr Abercrombie & Codrington Streets
Sydney NSW 2006
Tel: (02) 9351 2952
Fax: (02) 9351 2560
E-mail: univenues@usyd.edu.au
Catering on campus
Please view the following website for industry recognized companies
www.ises.org.au
www.miaanet.com.au
The University Venues team can provide further information and guidance regarding hosting events on campus.
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Current society registration
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University Venues Office is provided with a list of registered societies and clubs from the University of Sydney Union. Only the societies and clubs included on the current list are eligible for special venue hire concessions. Major venues at the University can be requested for society events and are subject to an application process.
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Lunchtime bookings 1.00pm to 2.00pm; Monday to Friday
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A variety of lecture theatres and seminar rooms are available to registered student societies and clubs at no charge from 1.00pm to 2.00pm Monday to Friday. |
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Venue hire rates
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Venue hire is charged to clubs and societies for bookings outside the official lunchtime hour. Registered societies and clubs are entitled to a discounted standard rate (40% discount) on the venue hire fee. Depending upon the venue and event, additional set-up time may need to be booked to permit the use of a particular venue.
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Payment methods
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*Payee: The University of Sydney |
| Procedures for University Venues bookings |
For a booking incurring a charge, the following details are required:
Please refer to Hire Agreement Terms & Conditions for complete procedures. |
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BBQs
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BBQ functions may take place at lunchtimes (1.00pm-2.00pm Mon to Fri) at the following locations:
The Quadrangle internal and front lawns are not available for BBQ events. Evening BBQ events are confirmed on application. Please ensure that BBQ equipment is kept to the concrete pavements and is not positioned on any of the lawn areas. |
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Furniture and room set-ups
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Student event organisers are responsible for room set-ups that are outside the standard arrangements. This includes registration tables in use outside lecture theatres. Event coordinators at University Venues can provide further information. At the conclusion of each event, all rooms must be returned to the condition in which they are found.
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Cleaning
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Events attracting venue hire include the cost of cleaning the venues, time permitting.
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| Audio-Visual |
Please check the AV/ technical presentation requirements for your event so that the most appropriate venue can be allocated. Audiovisual details should be provided to University Venues staff prior to the event. Please give as much notice as possible to book any AV equipment. Precinct officers are on duty to assist with general equipment needs. If the required equipment is not available, it may be possible to hire equipment from an external hire company - relevant charges will be invoiced to the student society or club. Please recommend to speakers that, where possible, personal AV equipment (eg. laptop computers) be tested before the event commences. |
| Precinct officer services |
Most buildings have a team of precinct officers who manage the general operational requirements for the venues. In general, these teams will provide:
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| Pay and Display vehicle parking for guest speakers on Darlington & Camperdown campuses |
Monday - Friday: |
| Security | When a government official, diplomat or VIP is expected as a speaker or guest of your society, the University's Security Services team will assist with appropriate arrangements. Please inform the University Venues team of any dignitaries who may be in attendance. Please refer to this website for further information on security. A VIP policy is included in the University of Sydney policies website at www.usyd.edu.au/policy |
| Media coverage | If news media are to be invited on campus, please notify the University Venues team and make special arrangements through the Media Manager, University of Sydney, ph: 9351 4514 or fax: 9351 3737. |